About MaivenPoint Examena

MaivenPoint Examena is an online exam management system that leverages facial recognition, AI anti-cheat system and emergency offline mode along with other advanced technologies to ensure online exams are secure and fair. This solution streamlines the exam process with highly configurable workflow to enable different roles to participate in the lifecycle of assessment.

You can refer to the workflows below to get started with Examena.

Refer to the overall workflow below for open-book exams.

Refer to the overall workflow below for closed-book exams.

If a closed-book exam is configured to use regular marking, refer to the workflow below for the marking process.

If a closed-book exam is configured to use double-blind marking, refer to the workflow below for the marking process.

For more information on how different roles can manage or attend exams on Examena, refer to:

•    Application administrator:

o  How to assign roles and manage their permissions?

o  How to manage quick links?

o  How to upload candidate photos in batch for face verification?

o  How to view and export user activities?

o  How to integrate with an LMS platform?

o  How to customise logo and theme?

o  How to configure retention period of exam videos?

o  How to configure email templates?

o  How to configure announcements?

o  How to configure an approval process for exam?

o  How to configure an approval process for paper?

o  How to configure an approval process for question?

•    Exam administrator:

o  How to configure a hierarchy that fits my organisation?

o  How to enable and configure semesters?

o  How to configure courses and enrol candidates?

o  How to configure authorised applications?

o  How to configure authorised URLs at global level?

o  How to configure default exam setup settings to initialise the system?

o  How to configure keyboard shortcuts?

o  How to configure anonymous marking?

o  How to configure the default marking process?

o  How to leverage AI to enhance the evaluation of open-ended questions for markers?

o  How to configure Turnitin integration to enable similarity check?

o  How to configure marking rubric templates?

o  How to configure default settings for publishing exam results to candidates?

o  How to protect paper security?

o  How to change the font and font size of exam papers?

o  How to create a sample exam?

o  How to view and export reports?

o  How to use Power BI desktop to view and customise visual report?

•    Course manager:

o  How to set up a written exam with fixed time range?

o  How to set up a written exam with flexible time range?

o  How to set up an oral exam?

o  How to set up an exam with Secured Excel questions?

o  How to assign marking staff?

o  How to manage and publish scores?

•    Paper crafter:

o  How to create a question?

o  How to create a paper?

•    Approver:

o  How to review and approve question creation tasks?

o  How to review and approve paper creation tasks?

o  How to review and approve exam creation tasks?

•    Invigilator:

o  How to generate key for candidates to enter the exam?

o  How to manage online invigilation?

o  How to conduct live proctoring?

o  How to track file save status of candidates?

o  How to change the exam time for candidates?

o  How to reopen an exam for specific candidates?

•    Candidate: Examena User Guide for Candidate.

•    Marking staff:

o  How to mark scores as a marker?

o  How to leverage AI to mark scores for open-ended questions?

o  How to check scores as a checker?

o  How to verify scores as a monitor?

o  How to check scores as a supervisor?

If you are new to MaivenPoint, refer to Onboarding Guide.