As the course manager of the Language Studies course, let’s see how to use Examena to set up a proficiency oral exam for the course.
You will need to do the following in order.
1. In Examena, click Create exam in the quick tutorial for Examena and select Create oral exam.
2. Enter a name for the exam and select the Language Studies course.
3. Select an exam open time and exam deadline from the calendar. After the exam is opened, candidates can start the exam at any time before the exam deadline.
4. Enter the instruction for candidates if needed.
5. Click Save and next to go to the next step.
1. Choose whether to allow invigilators to open the exam for candidates to retake the oral exam by configuring the proctoring setting.
2. All candidates of the course will be enrolled in the exam by default. You can remove candidates from the exam by selecting the candidates and clicking Remove candidate.
3. The course manager is the default invigilator. You can assign other invigilators to assist you in the invigilation.
a. Select one or multiple candidates, click Assign invigilator and select Assign invigilator for selected candidates to assign invigilator for the selected candidates. To assign invigilator for all candidates, click Assign invigilator and select Assign invigilator for all.
b. Enter the staff name, staff ID, or User ID in the text box and select the desired staff from the suggestion list.
c. Click Save to add the staff as invigilator.
4. If the candidates of the course come from different classes, you can click Assign invigilator and select Assign invigilator for classes.
Select the classes for which you want to change invigilator, and click Change invigilator.
5. If teams are needed to classify candidates, you can click Manage teams. After clicking Create team, enter a team name and click Save to create a team.
6. Select the candidates that you want to assign to the team, and click Assign team. Select the team and click OK to assign the candidates to the team.
7. Click Assign invigilator and select Assign invigilators for teams to display teams with assigned invigilators.
Select one or multiple teams and click Change invigilator to change the invigilator assignment for the teams.
8. You can select candidates and click Edit exam time to edit the exam time for all candidates, only the selected candidates, classes, or teams based on the requirements.
In the Edit exam time window, select an exam start time and end time, enter your comment, and click Save.
9. Click Save and next to go to the next step.
You can generate a paper for the exam using one of the following methods:
•Add paper from bank
Click Add paper from bank, select an existing paper from the paper bank, and click Add to add the paper to the exam.
•Create paper directly
Click Create paper directly to create a new paper for the exam. Enter a name for the paper and configure oral questions. When you finish the paper configuration, click Complete to make the paper Completed. For detailed information on how to create questions, refer to How to create a question?.
After generating a paper for the exam, click Preview to preview the paper in marker view.
You can configure publish settings after a paper has been configured by clicking the Edit button in the Score publishing section. In the Edit publish settings window, complete the following settings and click Save to save the publish settings for the exam.
•Click the toggle button under Score to grade mapping to enable score to grade mapping for this exam.
If there is a default mapping template configured by the administrator, the score to grade mapping will be enabled automatically for this exam.
o Configure the score to grade mapping directly. Enter a number in Score from and a grade to define a mapping, and click Add mapping to add more mappings.
o When the default mapping template is automatically applied for the exam, you can adjust the grade mapping based on the default template, and click Save to save changes to the grade mapping for the exam.
o You can also click Change grade mapping template, select a template from the drop-down list, and click Apply to apply the selected mapping template to the exam. You can further edit the grade mapping to meet your requirement for the exam, and click Save to save changes.
•Select Scores, Percentage scores, or Grades to be published to candidates.
•Select Yes or No in the Display exam results to candidates field to decide whether to display scores, percentage scores, or grades based on the setting above to candidates.
•Select Yes or No in the Display rubric details to candidates field to decide whether to display rubric details to candidates together with exam results.
Click Publish to publish the exam. Published exams can be unpublished at any time before the exam starts. Candidates can view the exam time and instructions of published exams in the Examena web portal.
To create a similar exam for the same course or reuse these exam settings, you can duplicate this exam from the Exam page. You will be brought to the Edit oral exam - Set up basic information page with the same exam settings duplicated. Then, you can edit the exam as required.