General information

Complete the following configurations to fill in the general information of the course:

 

1.   On the Course configuration page, click Create and starts from Step 1 – General information.

2.   Fill in the general information of the course.

•    If the course is TPG applicable, enter the TPG course reference No. and click the Sync button to retrieve information from TPG.

•    If the course is a CPE course, select a learner contract template for the course. This requires the Enterprise Pro subscription. With this subscription, Admin’s organisation can contact MaivenPoint support to request to enable the functionality.

3.   For a TPG applicable course, the SSG-related information is also retrieved. In the SSG-related information section, admin can view the retrieved information and configure the editable fields.

4.   In the Owner assignment section, add one or more course owners. Admin can enter usernames in the text box or select users from the address book.

5.   When the organisation has customised tags, enter tag values in the Customised fields section.

6.   Click Save and next and proceed to configure Step 2. Course details.

Course details

In Step 2. Course details, complete the following steps:

1.   In the Course e-transcript/SOR tab, choose to issue the course e-transcript/statement of result (SOR) to learners by course level, semester level, or both levels.

•    Course level – The e-transcript or SOR will be issued to learners after the course completes. Select the Issue course level e-transcript/SOR checkbox, select the type of document to issue, and then select a SOR or e-transcript template.

•    Semester level – The SOR will be issued to learners at the end of each semester. Select the Issue statement of result (SOR) to learners by the semester (if any) checkbox, select the type of result to include, and then select a SOR template.

2.   Click Save and next.

3.   In the Course structure tab, add normal course pathways for the course.

4.   Click Add normal course pathway.

5.   Choose one type of minimum requirement, By number of modules or By number of modular credit units, and then enter a number as the requirement.

6.   Click Add module, add modules in the panel, and then choose the module type for each module.

7.   Click Save and next. The Confirm the course structure window appears asking for the confirmation. Click OK to confirm.

8.   In the Course certifications tab, admin can see all previously configured pathways. Click Add certification, fill in the information of the certification, and then click Save to add the certificate to the specific pathways.

*Note: When adding a modular certificate or post diploma certificate, admin can choose whether the certificate is TPG applicable. If TPG applicable is enabled, enter the TPG course reference number.

9.   Click Save and next and proceed to configure Step 3. Registration form.

Registration form

In Step 3. Registration form, configure the registration form of the course with the following steps:

1.   Select a registration form, and then click Preview to preview the form details.

2.   To update the registration form, click Edit.

3.   The registration form provides three built-in sections available for course application: Education qualifications, Working experience, and Colour blindness test. Configure the following settings of the built-in sections:

•    Visible to applicants – Turn on the toggle to make the section visible to applicants.

•    Supporting documents – Enter the description for supporting documents and choose whether to require learners to upload supporting documents.

4.   Admin can add customised sections by completing the following steps:

a.   Click Add section.

b.   Enter the section name and click the Save button.

c.    Click Add field and configure the field settings. Refer to the different field types below:

o  Single line of the text and Multiple lines of text

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Maximum number of characters – Configure the maximum number of characters that can be allowed to enter.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

o  Choice

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Display style – Select a display style of the choices.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Add choice – Click Add choice and enter a value for each choice.

o  Date and time

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Date and time format – Select a format of the date and time.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

o  File upload

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Template – You can upload a template file from your local device.

o  Table

§ Mandatory – Choose whether to define the field as the mandatory field.

§ Field name – Enter the name of the field.

§ Description – Enter a description for the field.

§ Add column – Click Add column. Enter the column name, select a column type, and then enter the value for each column.

5.   Click Save and next and proceed to configure Step 4 Registration information.

Registration information

In Step 4. Registration information, configure the following settings:

•    Capacity information

o  Minimum pax – Enter the minimum pax of each course intake.

o  Maximum pax – Enter the maximum pax of each course intake.

o  Waitlist – Choose whether to enable the waitlist for additional registration pax. If selected, enter the number. Admin can also choose whether to enable the Automatic waitlist handling. If enabled, all waitlist applications will be rejected one day before the course start date.

o  Stop application process when the number of applicants reaches the registration pax – If enabled, the course intake status will be “Application closed” when the number of applicants reaches the registration pax.

o  Seat available status – Configure when to display "Limited slots available " on the course schedule of the course catalogue.

•    Minimum entry requirement – When the course has the minimum entry requirement, the conditions are displayed for reference.

•    Admission criteria – Admin can add additional admission criteria.

o  Add criterion – Click Add criterion, select a section, and then enter the value for the criterion. Admin can add multiple criteria.

o  Evaluation criteria description – Enter a description for the evaluation criteria.

Click Save and next and proceed to configure Step 5. Course fee & cost.

Course fee and cost

In the Course setup & cost section, admins need to complete the course setup by configuring the billing basis, available payment modes, GST rate code, payment options, and whether to rate the course by tiers of pax numbers.

Note the following:

•    Cost configuration requires the Enterprise Pro subscription. With this subscription, your organisation can contact MaivenPoint support to request to enable the functionality.

•    For the Apply rates whose effective dates comply with field, select a type of date. The rates whose effective dates comply with the selected date will be available for the course.

After the course setup is finished, complete the fee setups following the steps below:

1.   In the Fee setup section, the left pane displays the course structure and the right pane displays the available configurations, including:

•    Click Course to view supplementary fees available for the course. To remove a supplementary fee from the course fee, deselect the checkbox.

•    Click a post-diploma certificate to configure the fee for the PDC, including:

o  Course rate setup – If there is a course rate complies with the configured conditions in Course setup. The rate will be the default rate applied to the course.

o  If there are no available course rates for the course or the course rate needs modification, select rate type and enter the rate amount without GST. Click the Edit button to edit the course rate for the PDC. If edited, the course rate for the module under this PDC will have the same course rate. The rate of this course will be calculated by this unified rate, instead of by separate module fees.

o  Funding

§ Funding base – Select a basement method of the course fundings.

§ Map SSG grant calculator’s baseline funding to – When the course is a TPG course with SSG funding, select whether to map the baseline funding to Subsidy (Cat B/C) or Grant (Cat A).

§ To apply a funding to the course, select the checkbox.

o  Discounts – To apply a discount to the course, select the checkbox.

•    Click a module to configure the fee for the module, including:

o  Course rate setup – Select rate type and enter the rate amount without GST. If course rate is set up on the module level. The course rate of the PDC will be calculated based on the course rate configured for its modules.

o  Supplementary fees – To add a supplementary fee, select the checkbox. The rate type and rate amount of supplementary fees can be edited by clicking the Edit icon on the top right of the Supplementary fee section.

2.   Configure the Rate setup if the course is rate by tiers.

•    Click Add tier to add tiers and define the course rates by the ranges of pax number.

•    Select or deselect supplementary fees and discounts for the course. The rate type and rate amount of supplementary fees can be edited by clicking the Edit icon on the top right of the Supplementary fee section.

3.   In the Registration fee section, select a registration fee.

4.   In the Additional cost rates section, click Add additional cost rate to add the rates created in Master data.

5.   In the Supporting document section, upload supporting documents for the fee setup.

6.   Click Complete to finish the course setup.

If the course is a CPE course, instalment and insurance fee can also be configured. This requires the Enterprise Pro subscription. With this subscription, your organisation can contact MaivenPoint support to request to enable the functionality.

If the course is applicable to TPG, in the course fee setup, admins can use the information of an applicant to check the grant and fees payable for applicants in specific conditions. Follow the steps below:

1.   Click Grant calculator on the top.

2.   In the Grant calculator panel, complete the required configurations.

3.   Click Test. The amount of grant, subsidy, and course fees payable for the applicant calculated by the SSG grant calculator and Vitae calculator will be listed for reference.

Worktags

In the Worktags section, complete the worktag setups. For more information on worktag management, refer to Manage worktags.